What Accounting Software Works With Square?

What Accounting Software Works With Square? | Accounting Smarts
Charles Hall

Last updated by

Charles Hall


June 10, 2022

Square is a widely used financial and payment tool by small businesses to improve the way they run the operations of their business both in-person and online.

Square is a widely used financial and payment tool by small businesses to improve the way they run the operations of their business both in-person and online.

Square is widely used as a payment process for businesses so there are many options to consider for accounting software. The best accounting software that work with Square are Kashoo, Xero, and QuickBooks. They will integrate seamlessly and avoid disrupting your business processes already in place.

If you only need the basics like keeping track of bank deposits and withdrawals, then a basic software like Kashoo will probably be enough for your needs. However, if you need more advanced features like invoicing and time tracking then it’s likely that your best option would be a best to aim for either Xero or QuickBooks.  

All of these platforms have been used by our team. We understand the features available and exactly how well they can work with the Square platform too. This guide is a breakdown of exactly what software to use and how to use it with Square.

This article may contain affiliate links where we earn a commission from qualifying purchases.


Table of contents

What Accounting Software Works With Square?

Square helps businesses of all sizes with payment acceptance. Square also offers analytics services for business owners to track their sales information in real-time.

If you rely on Square to accept and process payments for your business but have yet to integrate accounting software with the platform, you are missing out on a huge opportunity. Fortunately, Square allows users to integrate the software with many different solutions to improve business processes.

Square even operates a Work With Square program to promote third-party applications like Kashoo, Xero, and QuickBooks to allow integrations between the platforms for customers. The goal is to simplify operations for small businesses and improve the financial standing of these businesses.


Square is a merchant that provides merchants with credit card processing and POS services. Kashoo is an accounting software that has an integration with Square. This means that when someone uses Kashoo they can automatically sync their transactions to their accounting software in real-time.

Kashoo allows business owners to create invoices, enter expenses and track cash flow all in one place. The Kashoo platform also lets you easily visualize your data so you can make better decisions about your business.

This cloud-based accounting platform is easy to use and has an intuitive design that allows anyone to get up and running right away. It also integrates seamlessly with Square and other popular payments apps like PayPal.

Kashoo’s user interface is designed for busy people who don’t have a lot of time to devote to learning new software. The program allows you to create a custom work profile depending on how much work you do per week.

You can easily create professional invoices without having to worry about printing or emailing them out because Kashoo has customizable templates with an intuitive invoicing tool. They also allow you to set up automations and reminders with email.

This is an all-in-one solution that provides users with an extensive feature set, including multiple modules for managing financials, payrolls, inventory, and customer service.


Xero is a cloud-based accounting software that is easy to use and affordable for individuals and small businesses. The software has a simple design that makes it easy for users to use. It also offers many benefits like automatic payroll, invoicing, expense management, account reconciliation, e-receipts, etc.

The Square integration allows businesses to have an e-commerce option on their website or from their app which will help them generate more sales. This will result in increased revenue and profits for the business owners

It allows users to easily accept payments from the card reader at the point of sale. It also makes it possible for businesses to use credit card processing without any fees. If you use Square to run your business, integrating it with Xero will eliminate tedious tasks and speed up your efficiency on back-end tasks.

Xero includes easy-to-use reporting, which is an important aspect of the software since it enables accountants to produce timely information for their clients.

It also includes automation tools so that business owners can create ad hoc reports with ease. This is beneficial because they can save time waiting for reporting to be generated manually.

These tools are customizable and built with small businesses in mind. The software has a lot of features that make it easy for businesses to track expenses and automate processes while also handling the paperwork seamlessly.

QuickBooks Online

By integrating both QuickBooks and Square, you can automate customer creation, invoicing, tax calculation, and payment processes. Everything will sync together and save you the time of inputting data on your own.

QuickBooks Online offers several features that help with accounting within your company. These features include sales tax reporting, sales tax planning tools, inventory management tools, expense tracking with travel reimbursement.

This platform has been designed in a way that makes it easy for users to manage their business in a hassle-free manner. It provides numerous features and tools that help the users to keep track of every aspect of their business.

QuickBooks is one of the most popular and widely used accounting software tools because it provides just about everything you need to automate the financial aspect of your business. The most notable feature is the available integrations beyond just Square.

The software provides an easy-to-use platform for both personal and business use. The users can do everything from tracking expenses to managing inventory in the software. It also has a mobile app that allows users to access their finances from anywhere.

QuickBooks software is well known for its simplicity, ease of use, and its commitment to customer service. It also has a range of tools that can help you manage your business finances with ease.

Benefits Of Using Accounting Software With Square

Square and the integration of accounting software help small businesses to avoid costly mistakes that can lose time or money. You can automate and adjust your most important processes by integrating these two tools together.

Automated Bookkeeping

Square will allow you to accept payments and when properly synced with accounting software, all of your transactions will be logged automatically. This automates your bookkeeping.

Automated bookkeeping is a great way to make sure you never forget about important deadlines or important financial obligations like income tax payments and payroll deductions.

The software has features like receipts, automatic invoicing with the latest tax information, inventory management with barcode scanning, recurring billing cycles with reminders, and more.

Accurate Taxes

Square does not provide the same advanced tax management features as some of the online tools like QuickBooks, Xero, or Kashoo. This makes it even more important to rely on more than one platform to run your business.

By integrating two together, your taxes will be calculated on the backend while you can still run your business and deal with customers through the Square interface.

Accept Payments

Square helps businesses save time and money by worrying about payments and letting you focus on your business. It can also help manage your finances by tracking your cash flow and reporting on sales activity.

Square has made accepting credit card payments easier than ever before. It has different types of fees depending on what type of payment you are accepting, how much time it takes for the transaction to go through, etc.

By using an accounting software with Square, you can manage the billing aspect in one platform while collecting or sending payments with Square.

What’s The Best Accounting Software For Square?

The best accounting software for Square is one that meets the needs of their customers, like accounting software that integrates seamlessly to make it easier to use. We recommend Kashoo because it is simple and easy to learn.

However, if you are well-versed with accounting both Xero and QuickBooks provide more advanced features you can take advantage of like payroll.

Each of these platforms makes it easy for small businesses to manage their finances with Square, which is why they offer features like automatic transaction tracking and cloud access.