My Honest Review of OnPay For Accounting

My Honest Review of OnPay For Accounting | Accounting Smarts
Charles Hall

Last updated by

Charles Hall


June 10, 2022

OnPay takes a different approach towards serving the accounting industry by providing some of the best payroll and HR software features available.

OnPay takes a different approach towards serving the accounting industry by providing some of the best payroll and HR software features available.

OnPay is one of the best HR and payroll software solutions available to help bookkeepers and accountants maintain smoother operations. OnPay is often compared to its primary competitor Gusto and we believe it is the superior solution for larger businesses and those looking for software they can scale with.

OnPay aims to simplify things for its users by keeping the interface easy to understand and providing straightforward features to use. As OnPay continues to grow, new features like an intensive learning center and accountant partnerships get released to improve the platform. With OnPay, you can ensure that all future payroll operations will be handled better with more accuracy.

Small business owners and accountants understand the importance of a software like OnPay. Our team of experts has years of experience in these fields and finding the best software requires a unique understanding of the industry. This review includes everything you need to know about OnPay for accounting.   

This article may contain affiliate links where we earn a commission from qualifying purchases.


Table of contents

What Is OnPay?

OnPay is a payroll accounting software made for bookkeepers and accountants to help manage employees and their wages. It also helps in calculating paychecks, deductions, and other related payroll duties for employers.

The software offers various features for managing employees, like generating timesheets with breaks timed out automatically. It also provides a gross-to-net wage calculator that calculates how much money workers will have after deductions like taxes are applied to the gross pay amount.

OnPay is made for small businesses that need a simple way to handle payroll for their employees. It offers 24/7 support for all users, as well as flexible options to make sure your company’s data always stays secure.

OnPay runs on the cloud so it’s accessible anywhere you have an internet connection. The system also offers customized reporting options so you can see exactly how your business is doing at all times.

OnPay is not a traditional accounting software because they focus strictly on payroll by providing the most reliable features you can find. They even have plans that work well for larger companies too so they can serve a variety of different business types with ease.

OnPay Features

OnPay has streamlined the labor process for small businesses by reducing the time and cost of running a payroll. It also helps employers understand their labor costs better with OnPay’s extensive reports that provide detailed information on employee hours worked, work-related transactions, and more.

We have analyzed some of the key features they provide at affordable costs for all users. There are four primary categories they serve including payroll, HR, employee benefits, and third-party integrations.

Unlimited Payrolls

OnPay Unlimited Payrolls is an option designed to help small businesses to manage the payroll process. It lets users set up their business in minutes and provides hassle-free service.

This is a feature that helps companies save time and money. Businesses can use it to manage the payroll for their employees at a low monthly cost. The pricing structure also makes it easy enough to scale your business while adding new employees to the software.

These unlimited payrolls can be done at your convenience because OnPay does not place any restrictions on your account. Simply add your employees to the software and get full access to all of the available payroll features like multi-state, automated withholdings, direct deposit, and much more.

Employee and Benefit Management

OnPay software allows companies to get a comprehensive view of their employees' benefit plans, simplify their benefits packages and manage the process from beginning to end.

This software simplifies the benefits management process by automating it and providing companies with greater flexibility in managing the plan's design. It also enables businesses to find out more about their employees’ needs so that they can offer more personalized benefits packages.

The cloud-based software will assist with employee and benefits management, payroll processing, time tracking, business processes automation, and more. The comprehensive benefits and PTO system also allows for faster integration with a wide range of features like 401(k), medical, and dental plans.

Human Resources Workflows

OnPay software provides HR departments with a way to streamline their workflows and make the process more efficient. It helps HR departments save time on tedious tasks like managing payroll and benefits, sending documents, creating schedules, and more.

You can create employee profiles inside the dashboard so they have access to log in on their own and fill out important documents and view personal information. The workflows can continuously be customized based on your needs too.

Other great HR tools include e-signing, online I-9 forms, online W-4 forms, new hire reporting, and a wide range of document templates so you can save time instead of creating them on your own.

There is even an extensive HR resource library with plenty of guidelines, legal templates, compliance auditing information, and personnel checklists.

PTO Management

OnPay provides excellent PTO management features too. In this area, you can create custom PTO policies for employees to use, track each request, approve or deny requests, and manage custom schedules based on all approved PTO.

The email notifications make it incredibly easy to stay on top of each request and never miss a beat. Both the employee and the admin receive an email when a PTO request is made, approved, or denied to simplify communication.

PTO hours are also automatically calculated and tracked to include in the weekly payroll. Three different PTO accrual tiers can be adjusted based on internal policy for employees’ seniority, location, and other similar factors.  

Covid-19 Compliance

OnPay payroll software also provides Covid-19 compliance features to allow companies to comply with all relevant guidelines.

OnPay is a leading provider of payroll compliance solutions for businesses and organizations in the United States. It helps employers and other stakeholders meet information security and compliance requirements such as COV-19 guidelines.

If you are in an industry that requires more advanced compliance to Covid-19 protocols, OnPay will assist you in determining exactly what types of policies you should be implementing. The platform makes it easy to track everything related to Covid-19 too.

Account Migration

OnPay is known for its award-winning customer service team that is available right away for any request. They put customers’ needs first to ensure all requests are handled quickly and correctly.

OnPay provides free account migration to help you move your payroll operations from your previous provider to the OnPay platform. This does not include any extra charges and is completed right away so you don’t miss a beat running your business.

Migration includes all payroll information along with customer data, timesheets, and any related information about benefits programs. OnPay uses a system known as Deputy to eliminate any data entry from your to-do list.


OnPay integrates smoothly with many different applications to work as your full suite of tools to run your business. For accounting, you can link your OnPay account with other software like Xero or QuickBooks to handle the financial aspects of your business while directly syncing it to your payroll operations.

Other integrations include time tracking software, 401(k) platforms, HR tools, and similar general business tools.  

Intuitive Dashboard

The most important aspect of OnPay is the way users can handle everything with ease because of the intuitive dashboard. It is extremely user-friendly and designed for beginners to master in only a short span.

The dashboard includes all separate tabs for HR, payroll, integrations, and reporting so everything is in sight and easy to find. You won’t need to worry about getting lost or struggling to find important tools.

Why Is OnPay Good For Accounting?

OnPay is the most secure and easy-to-use payroll software with a powerful yet simple interface. It is used by accountants, bookkeepers, and small business owners.

Onpay is a software program that includes all the features an accountant needs to process employee payrolls while also providing an efficient way to manage internal data, benefits, and timesheets.

The ease of use makes it ideal for small businesses that don't have enough resources to invest in their own accounting system. This allows them to focus on managing their business instead of account details.

The OnPay platform features an intuitive interface and several tools to help accountants manage their clients' payroll processes more efficiently. This software makes it easier for small businesses and accountants to use one of our payroll services without having to worry about managing all the complexities of handling your employees' paychecks.

By eliminating tedious tasks related to payroll, accounting teams can focus more on finances and improving business processes with the extra free time. There are also more advanced tools like HR dashboards and accounting integrations so everything can be managed in one place.

As more and more people have begun using online payroll providers, it has become important for companies to find out which providers are trustworthy and reliable. OnPay was chosen as the best option because they offer a streamlined platform that allows users to take care of their business finances without any hiccups or complications.

OnPay Plans and Pricing

The OnPay pricing plan is straightforward. There is a $36/mo base fee to get started with the software for all users. This includes access to all of the main features, including payroll and HR, and access to benefits and integrations.

However, this does not include any people on the payroll. For every new person added to the payroll, the monthly cost increases by $4. And this does not change whether you are adding one person or 1,000.

There are no hidden fees included either. This pricing includes unlimited monthly pay runs, full account setup, data migration, and much more.

Other key features include:

  • Automated withholdings
  • Automated payments
  • Automated filing of payroll taxes  
  • Payroll for multiple states
  • Accounting integrations
  • Time tracking integrations
  • Direct deposit and check printing
  • Onboarding flows
  • Templates
  • HR resources
  • Custom PTO
  • Benefits in all 50 states
  • And much more

OnPay Pros and Cons


  • User-friendly interface
  • Easy integration, migration, and account setup
  • Excellent on-boarding procedures
  • Top-notch customer service
  • Affordable pricing for growing businesses
  • Reliable range of features
  • Streamlined payroll processes
  • Tax compliance
  • Upgraded time tracking capabilities


  • No mobile app
  • No double-entry accounting directly in the software

OnPay Alternatives


Gusto is a software designed for small business owners with less than 100 employees and provides them with integrated tools to manage their business easily and efficiently.

Gusto stands out because it is a cloud-based application that saves time and money for small businesses by automating tasks such as payroll, bookkeeping, and customer relationship management.

With its integrated tools, Gusto helps businesses streamline their processes which allows them to provide better services to their customers. Gusto includes a payroll service that helps small businesses with the time-consuming task of tracking workers, wages, and benefits.  

Gusto’s mobile app makes it easy to view your company data anytime and anywhere. It also allows you to handle important tasks right on your phone - so you don't have to worry about the complicated process it takes most employers to handle payrolls.


Rippling is an employee management software that focuses on making work more flexible and productive for both employers and employees by eliminating barriers between work and life. It offers features such as time tracking, data sharing with payroll services providers, learning management, and much more.

Rippling aligns more similarly to OnPay with the design of the dashboard and available features. They primarily focus on small businesses and startups. It is a cloud-based software that has impressive features for businesses with plenty of integrations that help you scale too.

Rippling focuses both on HR and IT by providing features to assist business owners to handle these areas of operations better. You can decide to choose one area or upgrade for the all-in-one platform with all features included.

Rippling has an intuitive interface that makes it easy to use by even beginners in the business field. It also has features like user permissions, time tracking, as well as customizable notifications.